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Privacy Policy

South African Enterprise & Portfolio Registry Intelligence System (SAEPRIS)
Last Updated: 02/03/2025

This Privacy Policy outlines how SAEPRIS and its integrated enterprise intelligence system SAECONIX collect, use, protect, and manage your data when you visit or interact with our platform: https://saepris.co.za.

By using our services, you consent to the practices described herein.

1. Who We Are

SAEPRIS (South African Enterprise & Portfolio Registry Intelligence System) is a public-interest digital registry and enterprise intelligence system. It supports verified enterprise registration, portfolio development, and business funding eligibility. It is powered by SAECONIX, a compliance-integrated technology for data processing, registry, and access services.

Our website address is: https://saepris.co.za

2. What Personal Data We Collect and Why

We collect and process data to support legal compliance, enterprise verification, and user functionality, including:

  • Identity information (names, ID numbers, CIPC numbers, etc.)
  • Contact and communication data (emails, phone numbers)
  • Tax and business registration details
  • Cookies, IP addresses, and browser metadata
  • Comment forms and login information
  • Uploaded files or images, where applicable

Comments

When visitors leave comments on the site, we collect:

  • Data entered in the comment form
  • IP address
  • Browser user agent string (to help spam detection)

An anonymized string (hash) created from your email address may be sent to the Gravatar service to check if you’re using it. The Gravatar privacy policy is available at https://automattic.com/privacy/. Upon comment approval, your profile picture becomes visible with your comment.

3. Media

If you upload images, please avoid embedding location data (EXIF GPS). Visitors can extract location data from publicly available images.

4. Cookies

SAEPRIS uses cookies for user session management, tracking preferences, and analytics.

Cookies Used:

  • Comment cookies: If you leave a comment, we may store your name, email, and website in cookies for convenience (1 year).
  • Login cookies: Temporary cookie checks if your browser accepts cookies; expires on browser close.
  • Session cookies: Track login status and display preferences. Login cookies last for 2 days; screen options last 1 year. If “Remember Me” is selected, login lasts 2 weeks.
  • Editing cookies: If you edit or publish a page, an additional cookie storing the post ID is saved for 1 day.

You can disable cookies in your browser settings, but this may affect certain platform features.

5. Embedded Content from Other Websites

Articles on this site may include embedded content (e.g., videos, articles, maps). This content behaves as if the user visited the source site. These external sites may collect data, use cookies, and track your interaction with their content, especially if you’re logged into their services.

6. Who We Share Your Data With

  • If you request a password reset, your IP address is included in the reset email.
  • Your data may be shared with CIPC, CSD, SARS, funders, and government agencies for enterprise verification, compliance, or funding eligibility.
  • Visitor comments may be checked via automated spam detection systems.

We do not sell your data to third parties.

7. How Long We Retain Your Data

  • Comments and metadata are stored indefinitely to auto-approve follow-ups.
  • For registered users, we store personal data in user profiles. Users can view, edit, or delete their data at any time (except usernames). Website administrators may also access and edit this data.

8. Your Rights Over Your Data

If you:

  • Have an account
  • Left comments
  • Submitted data via any form

You may request:

  • A copy of all personal data we hold about you
  • Erasure of your data (excluding records required by law or for admin/security purposes)

Requests can be made via legal@saepris.co.za.

9. Where Your Data Is Sent

Your data may be:

  • Processed through automated spam and fraud detection systems
  • Submitted to integrated verification and compliance bodies
  • Stored securely on encrypted, access-controlled infrastructure within SAEPRIS’s data systems

10. POPIA and Global Compliance

We comply with:

  • Protection of Personal Information Act (POPIA) – South Africa
  • General Data Protection Regulation (GDPR) – EU
  • California Consumer Privacy Act (CCPA) – USA
  • Any applicable regional or international privacy laws

We use appropriate technical and administrative measures to safeguard your information.

11. Data Security

We implement:

  • Secure socket layer (SSL) encryption
  • Role-based access control
  • Password and session protections
  • Secure server infrastructure (via SAECONIX systems)

Only authorized personnel and systems may access user data under strict protocols.

12. Policy Updates

We may periodically update this Privacy Policy. Changes will be posted on this page. Continued use of the platform after changes constitutes acceptance.

13. Contact Information

SAEPRIS & SAECONIX
Empowering Enterprises Through Verified Digital Intelligence.

🇿🇦 © SAEPRIS Public Registry & Compliance